The RequirementsTo be a strong fit for the Senior Contract Administrator / Buyer opportunity, you will have:
- A bachelor's degree in Procurement, Materials Management, Business/Contract Law or a related field (preferred), or the equivalent combination of education and experience
- At least 3 years of experience in procurement and/or contract administration
- Proven negotiation skills; skill with RFQ, RFP & bid analysis
- Strong computer skills including knowledge of and experience with MS Office Suite applications, particularly intermediate Excel skills; experience with SAP, including the MM module (required) and FI module, preferred We will consider experience with other large ERP systems.
- Excellent knowledge of principles of contracting processes and systems
- Solid business acumen, including general knowledge around theory and practice of marketing, finance, operations, accounting, technology, and organizational behavior
- Ability to stay ahead of current trends (TQM, Supply Chain Management, etc.)
- A valid driver's license and clean driving record
- Energy industry experience preferred
- Excellent interpersonal and written and verbal communication skills; the ability to build strong relationships
- A bias toward action; a proactive, self-starter, "get it done" approach
- Strong decision-making skill; the ability to effectively apply a mixture of analysis, experience and judgment/wisdom
- Outstanding organization and prioritization skills; the ability to effectively balance multiple, often competing, priorities
- Diplomacy/tact; the ability to comfortably diffuse tense or adversarial interactions
- Customer focused
Qualified candidates will be required to pass a background check.
The RoleRole Overview
Reporting to the Director of Corporate Procurement, as Senior Contract Administrator / Buyer, you will be responsible for minimizing risk in the contracting process as you support business units throughout our organization. You will administer procurement processes from needs identification to commitment and payment, ensuring uninterrupted flow of quality supplies and equipment while minimizing total costs.
Performing Your Role
On a daily basis, you will cover an array of responsibilities. You will liaise between business units and suppliers, partner to understand requirements in order to generate POs, negotiate contracts including pricing and delivery, and resolve issues as they arise. In the area of contracts, you will identify and execute appropriate contracting strategies, ascertain/develop awareness of contracting risks, and qualify contractors/suppliers, ensuring criteria are adequately addressed.
Because this is a corporate role, you'll support indirect business units, such as IT and HR, as well as direct plant operations in Texas. You'll also interact with an IT Procurement Specialist who will act as an SME who can assist with special projects, as well as with buyers at plant locations. More specifically, in the following core areas, you will:
Contract Administrator Duties
- Participate in planning processes so as to anticipate upcoming needs; develop appropriate contracting strategies as required given the project or service requirements (e.g. lump sum, T & M), and choose the right contracting vehicle for the situation.
- Implement processes that reflect consistency with the Company’s Procurement philosophies and related company policies.
- Communicate effectively with internal stakeholders about their needs and so as to get feedback and participation.
- Develop approved contractors list, maintain sub-contractor lists and work with end users in scope development as appropriate.
- Manage Certificate of Insurance and rate schedule change processes.
- Negotiate key commercial terms and conditions; analyze RFQ packages and labor rates; develop awareness about associated risks with key stakeholders.
- Liaise with Law and Risk Management groups as required to ensure contractual terms and conditions are acceptable and serve to minimize risk.
- Communicate effectively with contractors and be the focal point for ongoing issue resolution including warranty issues.
- Monitor contractor performance and track, and document scope of work changes.
- In SAP MM Module, create purchase orders to release work; manage lien waivers and progress payment processes, and perform records retention role as required.
- Qualify (or pre-qualify) contractors so as to provide assurance in areas such as safety and health, financial well-being (e.g. bonding capability), labor and equipment rates, employment/resource levels, licenses, reference checks and background check policy implementation.
- Utilize existing systems to manage contracts and related information.
- Purchase materials, equipment, and incidental services for assigned areas in best interests of the company. Serve as final point of authority in committing company funds.
- In SAP MM Module, create purchase orders and agreements. Ensure transactions are managed in seamless process from order entry through invoice payment.
- Utilize practices such as RFQ, RFP, bid analysis, negotiation, and partnering to ensure maximum value for expenditures. Seek new practices and methods to increase value of services.
- Maintain awareness of current market conditions, new products, supply sources for assigned commodities, new technologies, assigned business units and methods that enhance the value of purchasing process. Recommend changes to management and internal customers.
- Identify key purchasing criteria for each material or service being sourced. Confer with suppliers to determine factors that affect prices and availability. Perform continual market analysis. Utilize standardized criterion in the identification of potential suppliers and selection of the preferred supplier.
- Support development of project estimates by obtaining estimates of price and availability for materials and services necessary for projects. Maintain current pricing information in materials management database.
- Receive and review purchase requisitions for materials and services for completeness and the proper level of approval. Issue and track purchase commitments to ensure timely delivery and acceptable performance by suppliers. Evaluate competitive bids and quotations. Negotiate agreements that achieve the lowest cost for materials balanced against optimum quantity, reliability and on-time delivery metrics. Maintains documentation in procurement database for all purchases.
- Develop proficiency in total life cycle cost, total system cost, other commercial analysis techniques and process improvement methods utilized to support Company initiatives.
Pictured: One of Par Pacific's operations is the largest and most complex refinery in Hawaii, on Oahu. It's part of an integrated statewide logistics system that includes 8 terminals, 3 barges and 27 miles of pipeline.
More Good ReasonsEmployee Value Proposition
Par Pacific is a growing energy company that provides more opportunity and career growth potential because of our ambition, entrepreneurial mindset, our premier market position, and our integrated business systems.
Working at Par Pacific is different. Because Par is a smaller energy company, employees have the opportunity to make a great impact on the business and to influence decisions. People truly have amazing careers at Par because they are exposed to all areas of the company and are connected to many of the industry experts. This is particularly true in Procurement because you will directly interact with key players throughout our business.
In addition to a competitive salary and bonus opportunity, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance; life and AD&D insurance; a 401(k) with company match; a robust paid-time-off and vacation benefit, retirement savings plans; employee assistance programs; gym membership allowance, and more.
You will have the opportunity to influence the growth and development of your role as you look for improvements and, in partnership with your supervisor, help create goals and KPIs for your position.
There is nothing ordinary about Par Pacific – an unorthodox niche player in the energy space that drives operations from production-to-delivery. And there’s certainly nothing ordinary about Par Pacific people. If you’re at Par, you’re a driven, creative-thinking, hardworking, entrepreneur-minded professional that loves to win. If that describes you, you'll fit right in!
Location, location, location
Because Par Pacific is located in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. The office where you'll work is located in the Memorial City area of Houston, near the Memorial City Mall. It's a vibrant area of the city with plenty of places for lunch or to wind down after work. We also have lots of free parking.
Opportunistic growth strategy
At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies.
Our ongoing strong growth and commitment to continuous improvement mean there is positive change under way. That change can create advancement opportunities for strong performers.
Pictured: Par Pacific's retail operations offer gasoline and other petroleum products in Hawaii under a new local brand, Hele, as well as the Union 76 and Tesoro brands. We operate 91 stores on five islands.
Keys to SuccessWhile you'll enjoy some strategic components of this role (for example, creating processes and opportunities the reduce costs), the majority of your time and energy will go to the tactical execution of contract review and administration and buying. You'll need to excel in both areas as you also build strong relationships with multiple stakeholders.
In addition, in order to be an outstanding Senior Buyer, you will:
- Pay close attention to detail while also grasping the big picture and how the details fit into it
- Bring a customer service approach to your interactions with internal and external contacts
- Manage multiple activities with competing priorities effectively
- Remain flexible in a changing environment
- Stay abreast of emerging trends and practices in the supply chain space
- Others seek out counsel/advice
- You're delivering measurable results
- Tough negotiations are completed skillfully (i.e. diplomatically winning concessions without damaging relationships)
- You've earned the depth of company/market knowledge to effectively leverage strategic insight to identify market trends and timing
- You're creating strong contract briefs that help our legal team