The Requirements
In order to meet the basic qualifications for this role, you will have:- Authorization to work permanently in the U.S. for any employer for any length of time, without requiring a visa transfer or visa sponsorship.
- A high school diploma or GED equivalent, although a bachelors degree is preferred.
- 3+ years of experience in a clerical and/or administrative role. Quick question for you - click here
- Proficiency with MS Word, Excel, PowerPoint and Outlook; experience with ERP software, SAP preferred. Quick question for you - click here
- Strong spelling, punctuation and grammar skills. Quick question for you - click here
- A valid driver's license and insurable driving record to drive a company vehicle between sites.
- A commitment to safety.
- Ability to plan, document and complete work with minimal supervision.
- Outstanding organization, prioritization and time management skills; attention to detail; accuracy; ability to effectively balance multiple, sometimes conflicting, priorities.
- Excellent interpersonal and customer service skills; the ability to work effectively with a diverse team of co-workers, contractors and internal and external customers.
- Problem-solving ability.
- Energy; enthusiasm; a positive attitude.
Note: reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Role
Opportunity SnapshotAs Logistics Administrative Assistant, you will join the Par Hawaii team and be responsible for supporting the Senior Vice President, Logistics, to whom you'll also report, by providing administrative and office support. In addition, you will assist in managing logistics group expansion and maintenance projects for terminal, pipeline and other facilities. You'll step in where needed and proactively keep tasks and people moving through the department by meeting objectives and needs.
Responsibilities
In this busy role, you will have a list of responsibilities that you will work through each day while also managing constant interruptions by multiple stakeholders. Your day will vary as you handle a range of responsibilities from working with the payables department on updates and billing, creating and handling requisitions in SAP, completing daily filing, interacting with and answering questions for contractors and others, completing regulatory/compliance paperwork, report generation and much more.
Other specific responsibilities will include:
- Maintaining the department calendar including scheduling meetings/appointments.
- Making travel arrangements.
- Assisting in the development of reports, presentations, meeting materials, etc.
- Creating and formatting documents such as correspondence and memos from rough drafts, making changes and ensuring proper grammar, punctuation or spelling.
- Processing expense reports.
- Maintaining appropriate data bases.
- Maintaining department office supply inventory.
- Organizing and maintaining department/confidential files.
- Maintaining tracking system for key activities.
- Maintaining records in accordance with record retention standards.
- Working closely with Financial Planning & Analysis (FP&A) group for Budget and reporting purposes.
More Good Reasons
Employee Value PropositionPar Pacific is a growing energy company that provides more opportunity and career growth potential because of our ambition, entrepreneurial mindset, our premier market position, and our integrated business systems.
Working at Par Pacific is different. Because Par is a smaller energy company, employees have the opportunity to make a great impact on the business and to influence decisions. People truly have amazing careers at Par because they are exposed to all areas of the company and are connected to many of the industry experts.
Career development
This is a busy role in a busy office. We can promise that you'll never be bored. By showcasing a combination of high-energy service skills and the ability to deliver your responsibilities accurately and on time, you will demonstrate your ability to advance with Par Pacific. Ours is a growing company, including strong growth in Hawaii. Prove yourself and learn all you can and you'll be in a prime position to move up as new positions become available.
Excellent compensation
In addition to a competitive wage, we offer comprehensive benefits that include medical and dental insurance; life and AD&D insurance; retirement savings plans; employee assistance programs; and more.
Unique culture
There is nothing ordinary about Par Pacific – an unorthodox niche player in the energy space that drives operations from production-to-delivery. And there’s certainly nothing ordinary about Par Pacific people. If you’re at Par, you’re a driven, creative-thinking, hardworking, entrepreneur-minded professional that loves to win. If that describes you, you'll fit right in!
Pictured: You will be a part of the logistics system that delivers state-wide, including transferring products to ships and barges that supply the neighbor islands.
Keys to Success
Success in this role requires an individual with the energy and drive to take ownership of their responsibilities, see what needs to be done and do it without needing a great deal of guidance. You should be a self-starter who is quality driven and takes pride in accuracy and a job well done. It will be essential that you are able to manage the flow of the role. Identifying areas for process improvements and sharing your strong ideas with leadership will help you navigate and excel here.You will work with a great many stakeholders from leaders, to technicians, to contractors, to field hands. You'll need to be comfortable working with a diverse range of people and you'll sometimes need a thick skin to deal with individuals who can be rough around the edges.
In addition, to be an outstanding Administrative Assistant, you will:
- Gain a strong understanding of our business and how your actions contribute to company performance.
- Complete your assignments with optimal results.
- Demonstrate operational excellence through planning, organizing and taking ownership of your responsibilities from start to finish.
- Build relationships, influence and work well with others through effective communication and collaboration.
- Demonstrate commitment, adaptability, flexibility and resilience.