The Requirements
To meet the basic qualification for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. In addition, to be a good fit for the Office Administrator opportunity, you will have:- 3-5 years of experience in an office administration position requiring strong interpersonal skills and direct contact with leadership, team members and external contacts Quick question for you - click here
- General HR experience is preferred, however, we will train a high performing office admin with the drive and desire to learn HR, and the professionalism to be trusted with confidential information Quick question for you - click here
- Ability to support multiple leaders and tasks/projects from gatekeeping to scheduling, open enrollment support and more
- Strong basic mathematical ability and a natural sense of numbers; basic accounting skills are a plus
- Solid computer skills including intermediate ability with MS Office Suite applications, particularly, PowerPoint and Excel (e.g VLOOKUP, pivot tables, formulas, etc.); SAP and/or UltiPro experience are a plus
- Strong spelling, punctuation and grammar skills
- A high school diploma or GED equivalent required; college coursework, an associate’s or bachelor’s degree preferred; certifications are a plus.
- Excellent interpersonal skills with a professional and approachable demeanor
- Ability to work effectively with multiple levels and titles, and internal and external contacts
- Outstanding verbal and written communication skills; active listening
- Ability to earn trust; a commitment to confidentiality
- Ability to plan, document and complete work with minimal supervision.
- A self-motivated approach to learning, developing skills and performing your role
- Excellent organization, prioritization, multitasking and time management skills
- Strong analytical and problem-solving skills; the ability to think on your feet.
- The ability to work independently and as an effective team member
- A sense of urgency, commitment to deadlines and strong follow-up skills
- A strong work ethic and “can-do” attitude whether taking on basic or complex tasks
The Role
Reporting to the HR Manager, as Office Administrator, you will take ownership of a hybrid position in which you'll spend approximately 60% of your time supporting the business through your admin work and 40% on HR tasks and projects. Through a wide range of job responsibilities, you will support the leadership team in Newcastle, including six executives, and local pipeline and refinery operations. Additionally, you will interact with the Retail Group in Washington and Idaho and support the retail business. A sampling of your responsibilities includes:Office Administration
- Answering, screening, and directing incoming calls; gatekeeping
- Responding to routine information requests
- Maintaining calendar including scheduling meetings/appointments
- Assisting with executive travel arrangements
- Generating and delivering reports; maintaining data
- Logistics and other documentation related to the business
- Building presentations in PowerPoint
- Supporting invoicing/billing; matching invoices
- Managing ad-hoc tasks as they arise
- Filing
- Scheduling lunches for delivery or pick-up
- Office supply ordering
- Tracking vendor contracts (cleaning company, HVAC, locksmith, etc.)
- Assisting with the administration of employee benefits
- Building HR packets
- Maintaining employee files
- Supporting open enrollment
- Helping create presentations
- Assisting with the planning and execution of special events
- Assisting with employee events and engagement activities
- Processing new hire, status change, and termination paperwork
- Maintaining various filing systems relevant to benefits and personnel
More Good Reasons
Employee Value PropositionPar Pacific is a growing energy company that provides more opportunity and career growth potential because of our ambition, entrepreneurial mindset, our premier market position, and our integrated business systems.
Working at Par Pacific is different. Because Par is a smaller energy company, employees have the opportunity to make a great impact on the business and to influence decisions. People truly have amazing careers at Par because they are exposed to all areas of the company and are connected to many of the industry experts.
Professional development
While we know you will bring solid admin experience, there will be plenty to learn in this diverse role. We'll train you in the areas where you may have knowledge gaps, and you'll learn the oil & gas business from multiple perspectives -- pipeline, refinery, logistics, and retail!
Career Growth
This is a busy role in a busy office. We can promise that you'll never be bored. By showcasing a combination of high-energy service skills and the ability to deliver your responsibilities accurately and on time, you will demonstrate your ability to advance with Par Pacific. Ours is a growing company, including strong growth in Wyoming. Prove yourself and learn all you can and you'll be in a prime position to move up as new positions become available.
Unique culture
There is nothing ordinary about Par Pacific -- an unorthodox niche player in the energy space that drives operations from production to delivery. And there's certainly nothing ordinary about Par Pacific people. We are driven, hardworking, entrepreneur-minded professionals who love to win. If that describes you, you'll fit right in.
Excellent compensation
In addition to a competitive salary and bonus opportunity, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance; a robust allotment of paid vacation plus paid time off; a 401(k) with company match; retirement savings plans; educational reimbursement; and more. Employees also get discounts on gasoline.
Keys to Success
You will join a small team and serve as the sole resource for many office processes, and as our first onsite HR support person. Being self-motivated will be important, as will being an independent thinker and worker. At the same time, you'll have the guidance and support of your supervisor and others who can guide you when needed.To excel in this role you will be a master of multitasking and meeting deadlines in a fast-paced environment. You'll need to be proactive about balancing priorities and remain organized and clear in your goals and expectations. In addition, to be an outstanding Office Administrator, you will:
- Assume ownership of your responsibilities and effectively self-manage daily workflow
- Think and plan ahead; anticipate demands
- Insulate leadership from the day-to-day minutia, as per their guidelines and gatekeeping requests, while also escalating issues/seeking assistance when needed/appropriate
- Demonstrate initiative, managing information and action steps with a minimum of supervision
- Pay strict attention to detail, expertly managing the various "moving parts" involved with your role
- Deliver highly accurate, quality work on a consistent basis
- Remain professional, and at times tough skinned in a blue collar environment where you'll interact with an array of people
About Newcastle
Western Gateway to the Black HillsBecause Par Pacific is located in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. You'll work in Newcastle, the county seat of Weston County, which offers the neighborly culture you'd expect in a small town. We're proud of our great schools, low cost of living, and even lower cost of housing. The downtown historic district is listed with the National Registry of Historic Places, and it helps preserve the Western culture that residents love.
If you love the outdoor life, there aren't too many places to beat Newcastle. The town sits between Black Hills National Forest and Thunder Basin National Grassland. And you don't have to go that far to get into the wild. Outdoor recreation includes fishing, golf, hiking and camping, caves and cave tours, skiing, snowboarding, snowmobiling, rock and ice climbing, and more.
There are great walking trails that encompass historic sites as well as wildlife viewing. There's a beautiful new aquatic center (indoors, of course), seasonal rodeos, museums and more here in town. If you don't mind driving a bit, you can make a day trip to see Mt. Rushmore or the Crazy Horse Memorial, or view dinosaur fossils at the Museum at Black Hills Institute. Just about any direction you head, there are scenic highways and byways.
Newcastle restaurants range from a good old-fashioned diner to Italian to steakhouses. There's plenty of music to be heard, from the Black Hills symphony in Rapid City to the Black Hills Bluegrass festival in Strugs.
Pictured: Newcastle's historic Main Street, as well as a shot of open country on the outskirts.